Purchasing

Questions and Answers – CMAR

Question: We reviewed the recent RFP posted for CMAR Services for CTE/NEW GYM/FINE ARTS SPACES, ECC CAMPUS ADDITION, AND STADIUM PROJECTS – RFP# 2025-004 and have a quick question. If known, when is this project expected to go to bid for contractors and what is the expected start date for construction? 

Answer: The timeline is very fluid still as we are taking our final architectural rankings to the board on August 28th. The architect will more accurately be able to estimate when they will be complete with design and ready to take this project to bid. At this time we expect construction to begin next fall.

Question: The RFP does not designate any construction durations (# of calendar days or months) for any of the 3 construction projects.  When computing our fees, the duration(s) make up about 90% of our general conditions so this is a must in order for us to calculate these fees.  Can you please provide durations for each project?

Answer:

The Career Tech Ed/Fine Arts/Gym project will remain in the design phase through July 2026, with bid and permitting scheduled for August 2026. Construction will begin in September 2026 and continue through December 2027.

The Hornet Stadium Renovations project will be in design through May 2026, moving into bid and permitting in June 2026, followed by ordering materials in September 2026. Construction will then run from October 2026 through August 2027.

ECC Addition Project – Programming will take place in September and October 2025, followed by schematic design in November and December 2025. Design development will occur from January through April 2026. Construction documents will be prepared between May and July 2026, with bidding planned for August 2026. Construction will begin thereafter and is scheduled for completion in December 2027.

Question: Page 25 of 29 of the RFP states that Builders Risk Insurance is to be included within our general conditions fees.  Although it is pretty standard to include builders risk in General Conditions, the insurance market (as you may or may not know) has been extremely volatile over the past several years in dealing with insurance as a whole and specifically for projects/facilities located along the coast…which I’m sure Mr. Steinbruck is very familiar with since I know he and the superintendent from Port Aransas ISD have been lobbying for better rates with legislators in Austin recently.  For windstorm counties, and especially for projects that are less than 1 mile from the bay/gulf like Flour Bluff, insurance companies will not quote any rates until the project has been fully designed, bid, and a firm Guaranteed Maximum Price (GMP) is established.  In addition to these requirements, they also require us to provide additional supporting documents like the geotechnical report, construction schedule so they know how many hurricane seasons the project(s) will run through, and a detailed schedule of values.  This all has to do with the insurer evaluating the project as a whole and their potential risks during peak hurricane season.  So without being able to provide any of the required documents to the insurer at the time our proposals are due to FBISD, we cannot accurately estimate a fair rate for builders risk insurance in our fees.  What we’ve done on past CMAR projects is ask the school district to revise their RFP and either have the builders risk portion removed from general conditions and make it Cost of Work to where the CMAR would include it in their GMP once the project bids which is the most common practice we’ve utilized on past projects.  Or the district could amend the RFP and state that builders risk insurance still be included within General Conditions however the district would need to provide a $ amount (or allowance) for the CMAR to carry within their General Conditions to cover builders risk insurance.  I believe the district’s attorney is Destiny Gesing with Walsh/Gallegos and we have worked with her on many projects in the past with this request being apart of some of those, I would be happy to speak with Mr. Steinbruck or Destiny about this in further detail if that was necessary to ensure they fully understand the situation and how this could easily result in a variance in fees submitted.

Answer: Refer to Addendum No. 1

Questions & Answers – RFQ-2025-001 – Architectural Services

Question: May we renumber the second II to III – throwing the rest of the numbering off by one?
Page eight and page nine each have a section II.

a. Page eight: II. Experience over the last five years assisting districts with projects of similar size and scope
b. Page nine: II. Reputation of the architecture firm/ References, including previous work in the district (minimum of four)

Answer: Please label the section on page eight as II(a) and the section on page nine as II(b). This approach will preserve the overall numbering sequence for the remainder of the questionnaire.

Question: Based on the context of the entire RFQ, we read question 15: Provide resumes for all proposed team members …. as asking for the [firm’s] team only, without consultants. Can you please confirm?

Answer: The District is requesting resumes only for those individuals from the proposing team who will be working directly with the District team. Resumes for consultants or individuals not assigned to work on District projects should not be included.

Question: I have a question regarding the team necessary to perform the work for any/all projects associated with this RFQ. Are all parties (subconsultants and associate architect firms) required to provide the General Questionnaire and additional submittal forms (i.e. W-9, Form CIQ, etc) or just the primary firm?

Answer: Only the primary firm is required to submit the General Questionnaire and the additional submittal forms (such as the W-9, Conflict of Interest Questionnaire (Form CIQ), Felony Conviction Notification, etc.).
However, if any subconsultants or associate firms will have a direct contractual relationship with the district, or if their services involve student contact or onsite presence, additional documentation may be requested from them at a later stage.
Please be sure to identify all subconsultants and associate firms in your submittal clearly, and include their roles and relevant experience.

Question: Clarification with regards to “Project 2” included in the RFQ, are these upgrades/additions for the High School?
A) “CTE Center/New Gym/Fine Arts Addition”

Answer: These are new facilities intended to expand the overall square footage dedicated to Career & Technical Education, athletics, and fine arts programs. The project is focused on adding new instructional and support spaces, not renovating existing ones.
Additionally, the District’s intent is to incorporate all of these additions under one roof as part of a single, cohesive project. We are seeking an integrated design that brings these program areas together into a unified facility that supports collaboration, efficiency, and long-term growth.

B) “Project 5” says Gym improvements.

Answer: The Elementary and Intermediate PE Gym Improvements are focused on modernizing the existing gymnasium spaces at both Flour Bluff Elementary School and Flour Bluff Intermediate School. The primary goals of these projects are to:

• Improve air circulation and cooling within the gym spaces to create a more comfortable and functional environment for students and staff during physical education activities.
Modernize the gym play areas, including updates to flooring, lighting, wall finishes, and other elements that enhance the space’s overall usability, safety, and appearance.
These are renovation projects aimed at improving the quality and performance of the existing facilities, not building new structures.

Question: We saw the clarification for providing “all subconsultants and associate firms’ roles and relevant experience…” Even if we kept this information to a minimum, it would take our submission over the 25-page limit. Please advise.

Answer: Please keep the subconsultant and associate firm information concise and within the 25-page limit. Key roles and relevant experience should be summarized. Supporting materials like resumes or detailed project sheets may be placed in an appendix, which will not count toward the page limit if clearly labeled.

Question: Could you please let us know the Purchasing Office hours for Friday and Monday?

Answer: The Purchasing Office is located at the Administration Office:
2505 Waldron Road, Corpus Christi, TX 78418
Office hours are Monday through Thursday, 7:45 AM to 4:30 PM, during the summer. The office is closed on Fridays. Please ensure all deliveries and inquiries are made during business hours.

Questions & Answers – RFQ-2025-002 – MEP Engineering Services

Question: Can you please confirm that the correct RFQ number is 2025-002 for MEP engineering services. The website says RFQ – 2025-002 – MEP Engineering Services. Within this document, on page 2, it says

Sealed Response: Flour Bluff ISD
RFQ # 2025-001 – Professional MEP Services
DUE: 10 am CST, June 23, 2025

Answer: The original RFQ document included a typo on page 2. An update was made on June 4, 2025, to correct this error. The correct RFQ number for MEP Engineering Services is RFQ 2025-002, as listed on the website.

Question: Are your accepting 3rd party commissioning services under this RFQ offering?

Answer: This RFQ does not currently include third-party commissioning services. If those services are needed, they will be solicited under a separate RFQ at a later date.

Question: Would it be possible for [MEP Firm] to submit and be awarded individual and separate contracts for the various MEP services described in the RFQ for the listed Project Scopes, Processes, and Descriptions?

Answer: Yes, it is possible for a firm to be awarded individual and separate contracts for the various MEP services described in the RFQ.
As stated in the RFQ, the selection process is divided into two parts:
• Part A – Evaluation and selection for seven (7) identified bond projects
• Part B – Evaluation to establish a pre-qualified pool of engineers for other bond projects
Firms may be selected for one or more specific projects listed in Part A, and may also be included in the pre-qualified pool for future projects under Part B.
To clarify, the District will conduct separate evaluations and rankings for each of the identified bond projects under Part A, and a separate ranking for the pre-qualified pool under Part B. This means firms may be awarded separate contracts for each project, depending on their ranking and selection.

Question: Under Resumes of Key Personnel on page 11 of the RFQ, the District asks us to “include dollar values of the projects/programs your team members have worked on”. Will the construction costs be sufficient for this requirement?

Answer: Yes, providing construction costs for the projects your team members have worked on will be sufficient to meet the requirement under Resumes of Key Personnel. Please include the approximate construction dollar value for each relevant project, along with the individual’s role and responsibilities on those projects.

Question: Two of our employees have relations to FBISD staff members (an athletics coach and a counselor). Do we need to fill out the attached Conflict of Interest form for each staff member, and if so, does it matter that it states “local government officer” rather than “district employee”?

Answer: Yes, if any of your employees have a family or financial relationship with a Flour Bluff ISD employee, we ask that you complete a Conflict of Interest Questionnaire (Form CIQ) for each relevant relationship to ensure transparency.
While the form refers to a “local government officer,” Flour Bluff ISD applies this more broadly to include District employees, particularly when they may be in a position to influence or be involved in decision-making related to contracts or services.
Please attach the completed forms with your submittal. If you have any uncertainty about whether a relationship requires disclosure, it’s best to err on the side of completing the form.

Question: [Firm Name] interest in providing MEP services to Flour Bluff ISD is related to Commissioning in lieu of MEP Design and Construction Administration Services. While we have the capability to serve Flour Bluff ISD needs for these projects, we prefer to focus our efforts on providing Commissioning.
We see that we can submit a new vendor request form for services to Flour Bluff ISD. Would that be the best option to ensure we are notified when an RFQ for Commissioning is issued in the future?

Answer: While the current RFQ is focused on MEP Design and Construction Administration, we do anticipate releasing a formal RFQ specifically for Commissioning services in the near future. Submitting a New Vendor Profile does not ensure direct notification of future solicitations. All upcoming RFQs are publicly posted on the District’s procurement webpage. We recommend checking that page regularly to stay informed of any new opportunities.

Question: I am currently reviewing the Request for Quotation (RFQ) document and have encountered a potential issue. Specifically, between pages 11 and 12 of the document, we noticed that Roman numeral Section VIII appears to be either missing or possibly misnumbered.
Could you confirm whether there was an error in the numbering or if Section VIII was inadvertently omitted?

Answer: You are correct—there was an error in the numbering of the sections. Section VIII was inadvertently omitted during formatting. However, we can confirm that no content or evaluation criteria were excluded from the RFQ. All necessary questions and information are included in the existing sections.

Question: Could you please let us know the Purchasing Office hours for Friday and Monday?

Answer: The Purchasing Office is located at the Administration Office:
2505 Waldron Road, Corpus Christi, TX 78418
Office hours are Monday through Thursday, 7:45 AM to 4:30 PM, during the summer. The office is closed on Fridays. Please ensure all deliveries and inquiries are made during business hours.